This article will explain how to restrict course access to a specific list of participants.
It is possible to invite a select group of people to take your course. All you need is a list of their names and email addresses to start!
1. Activate the invitation-only option
From your course, go to the Participant data, and select Only by invite in the Participant data field. Click Save at the bottom of the page!
2. Add participants
Now, go to the Participants tab to add the participants you would like to invite to your course.
You have three options here:
Import new participants from Excel: Using a .xlsx or .ods file to add participants in bulk is quick and efficient. Make sure you use the provided sample.
Add single new participant: This is a manual option where you add new participant one at a time.
Add existing participant(s): You can search by Username or Email address to add participants you've previously invited to take other content.
3. Set up the invitation email
The next step is to format the invitation that your participants will receive. Go to Invitation email where you will find a template for the message. You are welcome to edit this text and make it your own.
Please note that there are several text elements with {tags} around them. These texts will be automatically overwritten with participant-specific information by our system. Instead of {name}, it will say the real participant's name, and instead of {password}, it will give a unique password for each participant. In other words, you should leave these {tagged} texts unchanged 😉.
4. Send the invitations
Go to Send invitations > Send invitation email(s) to send the invitations in bulk.
There is a daily limit to the number of invitations you can send, and your rate limit depends on your subscription type.
Your participants will receive an invitation email where they can simply click on the direct link to log in and start their course!
Course invitations do not expire.
To save even more time, we recommend using the academy instead. Simply add your course(s) to the academy and skip sending individual invitations. Read more on getting started with the academy.